Policies and Procedures
Role of the Parish Council (PDF, 132 Kb)
Agreed statement regarding the role of the Parish Council as agreed at Full Council meeting on 27th February 2023
This page provides links to all of our current Policies and Procedures.
1. Schedule of Publications (PDF, 285 Kb)
Information from Charlton Kings Parish Council under the Model Publication Scheme (approved at Full Council meeting on 30th October 2023)
2a - Standing Orders 2024-25 (PDF, 352 Kb)
Procedural Standing Orders 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 19/24/25)
2b - High Consequence Infectious Disease Policy (PDF, 224 Kb)
High Consequence Infectious Disease Policy adopted by minute 215/19/20 at Full Council meeting on 27th April 2020
2c - Virtual Meeting Policy (PDF, 188 Kb)
Virtual Meeting Policy adopted by minute 209/19/20 at Full Council meeting on 27th April 2020
2d - Scheme of delegation 2024-25 (PDF, 165 Kb)
Scheme of Delegation as adopted at Full Council Meeting on 20th May 2024 (Minute 15/24/25)
3a - Terms of Reference - Allotments Committee 2024-25 (PDF, 117 Kb)
3a - Terms of Reference - Allotments Committee 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 15/24/25)
3c - Terms of Reference - Finance and General Purposes Committee 2024-25 (PDF, 131 Kb)
3c - Terms of Reference - Finance and General Purposes Committee 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 15/24/25)
3d - Terms of Reference - Planning Committee 2024-25 (PDF, 118 Kb)
3d - Terms of Reference - Planning Committee 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 15/24/25)
3e - Planning and Housing Policy (PDF, 127 Kb)
Planning and Housing Policy adopted at Full Council meeting on 27th November 2023 (Minute 167c/23/24)
4 - Complaints Procedures 2024-25 (PDF, 178 Kb)
4 - Complaints Procedures 2024-25 as adopted at Full Council meeting on 20th May 2024 (22a/24/25)
5a - Data Protection Policy 2024-25 (PDF, 124 Kb)
5a - Data Protection Policy 2024-25 as adopted at Full Council meeting on 20th May 2024 (Minute 22c/24/25)
5b - Information Security Policy 2024-25 (PDF, 113 Kb)
5b - Information Security Policy 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 22c/24/25)
5c - Managing Requests for information 2024-25 (PDF, 108 Kb)
5c - Managing Requests for information 2024-25 as adopted at Full Council meeting on 20th May 2024 (minute 22c/24/25)
5d - Records Management Policy 2024-25 (PDF, 200 Kb)
5d - Records Management Policy 2024-25 as adopted at Full Council meeting on 20th May 2024 (Minute 22c/24/25)
5e - GDPR Privacy Notice - General 2024-25 (PDF, 254 Kb)
5e - GDPR Privacy Notice - General 2024-25 as adopted at Full Council meeting on 20th May 2024 (minute 22c/24/25)
5f - GDPR Privacy Notice - Staff Councillors (May 2024) (PDF, 274 Kb)
5f - GDPR Privacy Notice - Staff Councillors 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22c/24/25)
5g - Communications Strategy (May 2024) (PDF, 262 Kb)
5g - Communications Strategy 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22c/24/25)
5h - Communications and Community Engagement Working Group Terms of Reference (PDF, 127 Kb)
5h - Communications and Community Engagement Working Group Terms of Reference as agreed at Full Council meeting on 27th June 2023 (Minute 53/23/24)
5i - Personal Electronic Devices Policy (PDF, 146 Kb)
5i - Personal Electronic Devices Policy as agreed at Full Council meeting on 25th March 2024 (Minute 252b/23/24)
6 - Equalities Statement (PDF, 126 Kb)
Equalities Statement adopted at Full Council Meeting on 30th October 2023
7 - Health and Safety - Hub Emergency Procedures (PDF, 155 Kb)
Emergency Procedures - CKPC Hub adopted at Full Council meeting on 30th October 2023
8a - Health and Safety Policy (PDF, 212 Kb)
Health and Safety Policy adopted at the Full Council meeting on 30th October 2023
8ai - Health and Safety - Portable Electrical Equipment (PDF, 552 Kb)
Policy for maintenance of portable electrical equipment. Adopted by Council Minute 139/13/14
8b - Health and Safety - Lone Working (PDF, 173 Kb)
Health and Safety Policy - procedures for lone working adopted at Full Council meeting on 30th October 2023
8c - Safeguarding Policy (PDF, 168 Kb)
8c - Safeguarding Policy adopted at the Full Council meeting on 30th October 2023
8d - Child Protection Policy (June 2022) (PDF, 171 Kb)
8d - Child Protection Policy adopted at Full Council meeting on 27th June 2022 (Minute 54/22/23)
8e - Photography and Filming Policy (PDF, 138 Kb)
8e- Photography and Filming Policy adopted by minute 138/22/23 at the Full Council meeting on 31st October 2022
9a - CKPC Staff Recruitment Policy (May 2024) (PDF, 131 Kb)
9a - Staff Recruitment Policy 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22e/24/25)
9b - Training and Development Policy (May 2024) (PDF, 122 Kb)
9b -Training and Development Policy 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22e/24/25)
9c - Disciplinary Policy and Procedure (May 2024) (PDF, 161 Kb)
9c - Disciplinary Policy and Procedure 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22e/24/25)
9d - Grievance Policy and Procedure (May 2024) (PDF, 173 Kb)
Grievance Policy and Procedure 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22e/24/25)
9e - Sickness Absence Policy (May 2024) (PDF, 120 Kb)
9e Sickness Absence Policy adopted at Annual Meeting on 20th May 2024 (Minute 22e/24/25)
9f - Dignity at Work Policy (PDF, 339 Kb)
9f - Dignity at Work Policy adopted at Full Council meeting on 31st July 2023 (Minute 75b/23/24)
10a - Casual Vacancies - information regarding co-option as a Councillor (PDF, 365 Kb)
This document provides information for those interested in applying for co-option as a Councillor and was adopted at the Full Council meeting on 31st October 2022 (Minute 138/22/23)
10b - Members' Code of Conduct 2024-25 (PDF, 120 Kb)
10b - Members' Code of Conduct (Gloucestershire Unified Code of Conduct) adopted at Full Council meeting on 20th May 2024 (Minute 22b/24/25)
10c - Travel and Subsistence Policy (PDF, 174 Kb)
Travel and Subsistence Policy as adopted at the Full Council meeting on 27th March 2023 (Minute 243d/22/23)
10d - Volunteers Agreement (PDF, 131 Kb)
Volunteers Agreement adopted at Full Council meeting on 25th November 2019 (Minute 143/19/20)
10e - Succession Planning (PDF, 178 Kb)
10e - Succession Planning paper adopted at Full Council meeting on 27th March 2023 (Minute 243e/22/23)
11a - Financial Regulations 2024-25 (PDF, 327 Kb)
11a - Financial Regulations 2024-25
11b - Risk Management Schedule 2024-25 (PDF, 204 Kb)
11b - Risk Management Schedule 2024-25 adopted at Full Council Meeting on 20th May 2024 (Minute 21/24/25)
11c- CKPC Investment Strategy (Word Document, 43 Kb)
CKPC Investment Strategy as agreed at Full Council on 19 August 2024
11d - Reserves Policy (PDF, 121 Kb)
Reserves Policy as agreed at the Full Council meeting on 25th March 2024 (Minute 252c/23/24)
12 - Community Grant and Support Scheme Rules (PDF, 213 Kb)
Rules of the Community Grant and Support Scheme - approved by Council Minute 251b/23/24 at Full Council meeting on 25th March 2024
13 - Parish Plan 2024-25 (PDF, 244 Kb)
13 - Parish Plan 2024-25 as agreed at the Full Council meeting on 27th November 2023 (Minute 170a/23/24)
14 - Community Emergency Plan (PDF, 283 Kb)
Charlton Kings Community Emergency Plan - last updated at Full Council meeting 26th June 2023 (Minute 50/23/24)
15a - Environment Vision Document (PDF, 162 Kb)
Environment Vision Document as approved by Full Council on 25th November 2019
15b - CK Futures Climate Change Strategy (PDF, 188 Kb)
15b - CK Futures Climate Change Strategy approved at Full Council meeting on 28th February 2022 (Minute 241/21/22)
15c - Tree Strategy (PDF, 154 Kb)
15c - Tree Strategy for Charlton Kings as agreed at Full Council meeting on 22nd August 2022 (Minute 95/22/23)
16a - Events Policy (PDF, 155 Kb)
16a - Events Policy as adopted at the Full Council meeting on 25th March 2024 (Minute 252d/23/24)
16b - Parish Council events - Terms and Conditions (PDF, 153 Kb)
16b - Parish Council events - Terms and Conditions as adopted at the Full Council meeting on 25th March 2024 (Minute 252d/23/24)
16ci - Parish Council events - Application Form (Businesses) - Summer and Autumn Fayres 2024 (MS Word, 81 Kb)
16ci - Parish Council events - Application Form (Businesses) - Summer and Autumn Fayres 2024
16cii - Parish Council events - Application Form (Food and beverage) - Summer and Autumn Fayres 2024 (MS Word, 81 Kb)
16cii - Parish Council events - Application Form (Food and beverage) - Summer and Autumn Fayres 2024
16ciii - Parish Council events - Application Form (Charities and Community Groups) - Summer and Autumn Fayres 2024 (MS Word, 81 Kb)
16ciii - Parish Council events - Application Form (Charities and Community Groups) - Summer and Autumn Fayres 2024
16d - Non-Parish Council events - Terms and Conditions (PDF, 153 Kb)
16d - Non-Parish Council events - Terms and Conditions as agreed at the Full Council meeting on 25th March 2024 (Minute 252d/23/24)
16e - Non-Parish Council events - Application Form (PDF, 168 Kb)
16e - Non-Parish Council events - Application Form as agreed at the Full Council meeting on 30th October 2023.
17 - Discretionary Fund Procedures (PDF, 155 Kb)
17 - Discretionary Fund Procedures as agreed at Full Council meeting on 25th March 2024 (Minute 252a/23/24)