Policies and Procedures

Role of the Parish Council (PDF, 132 Kb)

Agreed statement regarding the role of the Parish Council as agreed at Full Council meeting on 27th February 2023

1. Schedule of Publications (September 2025) (Word Document, 52 Kb)

1. Schedule of Publications : Adopted at the meeting of Full Council on 22nd September 2025 (Minute 101.a.i.25.26)

2. CKPC Procedural Standing Orders (Word Document, 73 Kb)

2. Procedural Standing Orders 2025-26 : Adopted at the Annual Parish Council Meeting on 19^th May 2025 (Minute 19/25/26)

2d. Scheme of delegation ( May 2025 ) (Word Document, 87 Kb)

2d. Scheme of Delegation 2025-26 : Adopted at the Annual Parish Council meeting on 19th May 2025 ( Minute 15.25.26 )

3a. ToR Allotments (updated May 2025) (Word Document, 78 Kb)

3a - Terms of Reference - Allotments Committee 2025-26 : Adopted at the Annual Parish Council meeting on 19th May 2025 ( Minute 15.25.26 )

3c. ToR F&GP (updated May 2025)) (Word Document, 80 Kb)

3c - Terms of Reference - Finance and General Purposes Committee : Adopted at the Annual Parish Council meeting on 19th May 2025 ( Minute 15.25.26 )

3d. ToR Planning ( updated May 2025) (Word Document, 79 Kb)

3d - Terms of Reference - Planning Committee : Adopted at the Annual Parish Council meeting on 19th May 2025 (Minute 15.25.26)

3e - Planning and Housing Policy (updated 24th November 2025) .pdf (Word Document, 51 Kb)

3.e.Planning and Housing Policy : Adopted at the meeting of Full Council on 24th November 2025 (Minute 142b/25/26)

4. Complaints Procedures (updated May 2025) (Word Document, 82 Kb)

4. Complaints Procedures : Adopted at the Annual Parish Council meeting 19th May 2025 ( Minute 21a.25.26)

5a. Data Protection Policy (September 2025) .pdf (Word Document, 59 Kb)

5a. Data Protection Policy : Adopted at the Full Council meeting on 22nd September 2025 ( Minute 101.a.ii.25.26 )

5b. Information Security Policy (May 2025) (Word Document, 76 Kb)

5b. Information Security Policy : Adopted at the Annual Parish Council meeting 19th May 2025 ( Minute 21b.25.26 )

5c. Managing Requests for Information ( May 2025) (Word Document, 75 Kb)

5c - Managing Requests for information : Adopted at the Annual Parish Council meeting 19th May 2025 ( Minute 21b.25.26 )

5d. Records Management Policy ( May 2025 ).pdf (Word Document, 80 Kb)

5d.Records Management Policy : Adopted at the Annual Parish Council meeting 19th May 2025 (Minute 21b.25.26 )

5e. GDPR Privacy Notice - General (May 2025).pdf (Word Document, 83 Kb)

5.e. GDPR Privacy Notice-General : Adopted at the Annual Parish Council meeting 19th May 2025 (Minute 21b.25.26 )

5.f GDPR-privacy-notice-staff-councillors(june-2025) (Word Document, 49 Kb)

5.f. GDPR Privacy Notice -Staff Councillors : Adopted at the meeting of Full Council on 23rd June 2025 (minute 47.a.ii /25/26)

5.g Charlton Kings Parish Council - Communications & Engagement Strategy (Word Document, 47 Kb)

5g - Communications Strategy : Adopted at the meeting of Full Council 27th October 2025 (Minute 123.b.25.26)

5h - Communications and Community Engagement Working Group Terms of Reference (PDF, 127 Kb)

5h - Communications and Community Engagement Working Group Terms of Reference : Adopted at the meeting of Full Council meeting on 27th June 2023 (Minute 53/23/24)

5.j.CCTV Policy ( June 2025 ) (Word Document, 105 Kb)

5.j. CCTV Policy : Adopted at the meeting of Full Council 23rd June 2025 ( Minute 47.a.iii/25/26)

5.i. Personal Electronic Devices Policy (March 2025) (Word Document, 99 Kb)

5i. Personal Electronic Devices Policy : Adopted at the meeting Full Council Meeting on 31st March 2025 (Minute 229 bi.24.25)

7. CKPC Hub Emergency Procedures ( December 2025) (Word Document, 58 Kb)

7. CKPC Hub Emergency Procedures Adopted at Full Council meeting on 15^th December 2025 (Minute 160.a.ii/25/26)

5k. CKPC IT Policy (December 2025) (Word Document, 82 Kb)

5k.5k. CKPC IT Policy. Approved at Full Council 15th December 2025 ( Minute 160.a.i.25.26)

6- Equalities Statement (September 2025 ) (Word Document, 76 Kb)

6. Adopted by Full Council Meeting on 22nd September 2025 (Minute 101.a.iii/25/26)

8ai - Health and Safety - Portable Electrical Equipment (PDF, 552 Kb)

8.a Policy for maintenance of portable electrical equipment. Adopted by Council Minute 139/13/14

8a - Health & Safety Policy (September 2025) (Word Document, 52 Kb)

Adopted at Full Council meeting on 22nd September 2025 (Minute 101.a.iv.25.26)

8b - Lone Working Policy (September 2025) (Word Document, 44 Kb)

8.b. Health and Safety Policy - Adopted at Full Council Meeting on 22nd September 2025 (Minute 101.a.v. 25.26)

8c- Safeguarding Policy ( September 2025) (Word Document, 104 Kb)

8.c. Adopted at Full Council meeting on 22nd September 2025 (Minute 101.a.vi 25/26)

8d - Child Protection Policy (September 2025) (Word Document, 49 Kb)

8d. Child Protection Policy : Adopted at Full Council 22nd September 2025 ( minute 101.avii/25/26

8e - Photography & Filming Policy (September 2025) (MS Word, 151 Kb)

8.e Adopted at Full Council meeting on 22nd September 2025 (Minute 101 a.viii/25/26)

9a. Staff Recruitment Policy (May 2025) (Word Document, 42 Kb)

9a - Staff Recruitment Policy 2025-26 : Adopted at Annual Parish Council meeting 19th May 2025 ( Minute 21d.25.26 )

9b Training and Development Policy (May 2025) (Word Document, 43 Kb)

9b -Training and Development Policy 2025-26 : Adopted at Annual Parish Council meeting 19th May 2025 ( Minute 21d.25.26 )

9c. Disciplinary Policy and Procedure (May 2025) (Word Document, 52 Kb)

9c. Disciplinary Policy and Procedure : Adopted at Annual Parish Council meeting 19th May 2025 ( Minute 21d.25.26 )

9d. Grievance Policy and Procedure (May 2025) (Word Document, 49 Kb)

9.d.Grievance Policy and Procedure 2025-26 : Adopted at Annual Parish Council meeting 19th May 2025 ( Minute 21d.25.26 )

9e. Sickness Absence Policy (May 2025) (Word Document, 43 Kb)

9e Sickness Absence Policy 2025-26 : Adopted at Annual Parish Council meeting 19th May 2025 ( Minute 21d.25.26 )

9f - Dignity at Work Policy (September 2025) (Word Document, 100 Kb)

Adopted at Full Council meeting on 22nd September 2025 ( Minute 101a.ix.25.26)

10.a. CKPC Co-option Policy ( December 2025 ) (Word Document, 106 Kb)

10a. Co-option Policy and Procedure. Adopted at Full Council meeting 15^th December 2025 (Minute 160.a.iii/25/26]

10 b CKPC Code of Members' Conduct (Word Document, 44 Kb)

Adopted at Full Council on 24^th February 2025 (Minute number 208a/24/25)

10c- Travel Subsistence Policy (September 2025) (Word Document, 43 Kb)

10c. Travel and Subsistence Policy : Adopted at Full Council Meeting – 31^st March 2025 (Minute 229b iv/24/25)

10d - Volunteers Agreement (PDF, 131 Kb)

Volunteers Agreement adopted at Full Council meeting on 25th November 2019 (Minute 143/19/20)

10.e. Succession Planning (March 2025) (Word Document, 103 Kb)

10e. Succession Planning - Adopted at Full Council Meeting – 31^st March 2025 (Minute 229b.v /24/25)

11a. CKPC Financial Regulations ( updated November 2025 ) (Word Document, 69 Kb)

11a. Financial Regulations 2025-26 : Adopted at Full Council 24th November (Minute 138.25.26)

11b. Risk Management Schedule 2025-2026.pdf (Word Document, 544 Kb)

11b - Risk Management Schedule 2025-26 :Adopted at Annual Parish Council meeting 19th May 2025 ( Minute 21d.25.26 )

11.c. CKPC Investment Strategy ( December 2025 ) (Word Document, 44 Kb)

11c Invesrnent Policy : Approved at Full Council 15th December2025 (Minute 160.a.iv/25/26)

11d. CKPC Reserves Policies ( December 2025) (Word Document, 46 Kb)

11.d Reserves Policy : Adopted by at Full Council meeting on 15th December 2025 (Minute 160.a.v.25/26))

11.e CIL Policy document ( June 2025 ) (Word Document, 93 Kb)

11e. CIL Policy : Adopted at meeting of Full Council on 23^rd June 2025 ( minute 47/25/26 a vi )

12a. Community Grant Scheme ( June 2025 ) (Word Document, 80 Kb)

12a. Community Grant Scheme : Adopted at the meeting of Full Council on 23rd June 2025 ( Minute 47.a.iv/25/26)

13 - Parish Plan 2024-25 (PDF, 244 Kb)

13 - Parish Plan 2024-25 as agreed at the Full Council meeting on 27th November 2023 (Minute 170a/23/24)

14. CKPC Emergency Plan (December 2025) (Word Document, 121 Kb)

14. CKPC Emergency Plan : Adopted at the meeting of Full Council on 15^th December 2025 (Minute 160.a.vi 25/26)

15a - Environment Vision Document (PDF, 162 Kb)

Environment Vision Document as approved by Full Council on 25th November 2019

15b - CK Futures Climate Change Strategy (PDF, 188 Kb)

15b - CK Futures Climate Change Strategy ; Adopted at the meeting of Full Council on 28th February 2022 (Minute 241/21/22)

15c - Tree Strategy (PDF, 154 Kb)

15c - Tree Strategy for Charlton Kings : Adopted by the meeting of Full Council on 22nd August 2022 (Minute 95/22/23)

[16a ] Events Policy (March 2025).pdf. (Word Document, 77 Kb)

16a. Events Policy 2025-26 : Adopted at the meeting of Full Council 31^st March 2025 ( Minute 229.24.25 b.iii)

[16b] Events run by CKPC - terms and conditions for hirers (March 2025) (Word Document, 40 Kb)

16b : Parish Council events – Terms and Conditions : Adopted at the meeting of Full Council 31^st March 2025 ( Minute 229.24.25 b.iii)

16ci - Parish Council events - Application Form (Businesses) - Summer and Autumn Fayres 2024 (MS Word, 81 Kb)

16ci - Parish Council events - Application Form (Businesses) - Summer and Autumn Fayres 2024

16cii - Parish Council events - Application Form (Food and beverage) - Summer and Autumn Fayres 2024 (MS Word, 81 Kb)

16cii - Parish Council events - Application Form (Food and beverage) - Summer and Autumn Fayres 2024

17. Discretionary Fund Procedures (March 2025) (Word Document, 109 Kb)

17, Discretionary Fund Procedures - Adopted at Full Council 31st March 2025 ( Minute 229.24.25 b ii )