Policies and Procedures
Role of the Parish Council (PDF, 132 Kb)
Agreed statement regarding the role of the Parish Council as agreed at Full Council meeting on 27th February 2023
This page provides links to all of our current Policies and Procedures.
1- Schedule of Publications (September 2024) (Word Document, 51 Kb)
Reviewed and approved at the meeting of Full Council 19th September 2024
2a - Standing Orders 2024-25 (PDF, 352 Kb)
Procedural Standing Orders 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 19/24/25)
2b - High Consequence Infectious Disease Policy (PDF, 224 Kb)
High Consequence Infectious Disease Policy adopted by minute 215/19/20 at Full Council meeting on 27th April 2020
2c - Virtual Meeting Policy (PDF, 188 Kb)
Virtual Meeting Policy adopted by minute 209/19/20 at Full Council meeting on 27th April 2020
65.24.25 Scheme of Delegation (Word Document, 79 Kb)
Reviewed and approved Full Council 29th July 2024 (Minute 65.24.25)
3a - Terms of Reference - Allotments Committee 2024-25 (PDF, 117 Kb)
3a - Terms of Reference - Allotments Committee 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 15/24/25)
3c - Terms of Reference - Finance and General Purposes Committee 2024-25 (PDF, 131 Kb)
3c - Terms of Reference - Finance and General Purposes Committee 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 15/24/25)
3d - Terms of Reference - Planning Committee 2024-25 (PDF, 118 Kb)
3d - Terms of Reference - Planning Committee 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 15/24/25)
3e - Planning and Housing Policy (PDF, 127 Kb)
Planning and Housing Policy adopted at Full Council meeting on 27th November 2023 (Minute 167c/23/24)
4 - Complaints Procedures 2024-25 (PDF, 178 Kb)
4 - Complaints Procedures 2024-25 as adopted at Full Council meeting on 20th May 2024 (22a/24/25)
5a - Data Protection Policy 2024-25 (PDF, 124 Kb)
5a - Data Protection Policy 2024-25 as adopted at Full Council meeting on 20th May 2024 (Minute 22c/24/25)
5b - Information Security Policy 2024-25 (PDF, 113 Kb)
5b - Information Security Policy 2024-25 as adopted at Full Council Meeting on 20th May 2024 (Minute 22c/24/25)
5c - Managing Requests for information 2024-25 (PDF, 108 Kb)
5c - Managing Requests for information 2024-25 as adopted at Full Council meeting on 20th May 2024 (minute 22c/24/25)
5d - Records Management Policy 2024-25 (PDF, 200 Kb)
5d - Records Management Policy 2024-25 as adopted at Full Council meeting on 20th May 2024 (Minute 22c/24/25)
5e - GDPR Privacy Notice - General 2024-25 (PDF, 254 Kb)
5e - GDPR Privacy Notice - General 2024-25 as adopted at Full Council meeting on 20th May 2024 (minute 22c/24/25)
5f - GDPR Privacy Notice - Staff Councillors (May 2024) (PDF, 274 Kb)
5f - GDPR Privacy Notice - Staff Councillors 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22c/24/25)
5g - Communications Strategy (May 2024) (PDF, 262 Kb)
5g - Communications Strategy 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22c/24/25)
5h - Communications and Community Engagement Working Group Terms of Reference (PDF, 127 Kb)
5h - Communications and Community Engagement Working Group Terms of Reference as agreed at Full Council meeting on 27th June 2023 (Minute 53/23/24)
5i - Personal Electronic Devices Policy (PDF, 146 Kb)
5i - Personal Electronic Devices Policy as agreed at Full Council meeting on 25th March 2024 (Minute 252b/23/24)
6 - Equalities Statement (PDF, 126 Kb)
Equalities Statement adopted at Full Council Meeting on 30th October 2023
7 CKPC Hub Emergency Procedures ( December 2024) (Word Document, 57 Kb)
Adopted at Full Council meeting on 16th December 2024 (Minute 163a/24/25)
8a - Health and Safety Policy (PDF, 212 Kb)
Health and Safety Policy adopted at the Full Council meeting on 30th October 2023
8ai - Health and Safety - Portable Electrical Equipment (PDF, 552 Kb)
Policy for maintenance of portable electrical equipment. Adopted by Council Minute 139/13/14
8b - Health and Safety - Lone Working (PDF, 173 Kb)
Health and Safety Policy - procedures for lone working adopted at Full Council meeting on 30th October 2023
8c.CKPC Safeguarding Policy (Word Document, 102 Kb)
Adopted at Full Council meeting on 30th September 2024 (Minute 105 a.ii 24/25)
8d CKPC Child Protection Policy (December 2024) (MS Word, 151 Kb)
Adopted at Full Council Meeting on 16th December 2024 – (Minute 163b/24/25)
8e CKPC Photography & Filming Policy (September 2024) (MS Word, 151 Kb)
Adopted at Full Council meeting on 30th September 2024 ( Minute 105 a.iv./ 24/25)
9a - CKPC Staff Recruitment Policy (May 2024) (PDF, 131 Kb)
9a - Staff Recruitment Policy 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22e/24/25)
9b - Training and Development Policy (May 2024) (PDF, 122 Kb)
9b -Training and Development Policy 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22e/24/25)
9c - Disciplinary Policy and Procedure (May 2024) (PDF, 161 Kb)
9c - Disciplinary Policy and Procedure 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22e/24/25)
9d - Grievance Policy and Procedure (May 2024) (PDF, 173 Kb)
Grievance Policy and Procedure 24/25 as adopted at Full Council meeting on 20th May 2024 (minute 22e/24/25)
9e - Sickness Absence Policy (May 2024) (PDF, 120 Kb)
9e Sickness Absence Policy adopted at Annual Meeting on 20th May 2024 (Minute 22e/24/25)
9f -CKPC Dignity at Work Policy (Word Document, 88 Kb)
Adopted at Full Council meeting on 30th September 2024 (Minute 105 a.v /24/25)
10a - Casual Vacancies - information regarding co-option as a Councillor (PDF, 365 Kb)
This document provides information for those interested in applying for co-option as a Councillor and was adopted at the Full Council meeting on 31st October 2022 (Minute 138/22/23)
10 b CKPC Code of Members' Conduct (Word Document, 44 Kb)
Adopted at Full Council on 24th February 2025 (Minute number 208a/24/25)
10c - Travel and Subsistence Policy (PDF, 174 Kb)
Travel and Subsistence Policy as adopted at the Full Council meeting on 27th March 2023 (Minute 243d/22/23)
10d - Volunteers Agreement (PDF, 131 Kb)
Volunteers Agreement adopted at Full Council meeting on 25th November 2019 (Minute 143/19/20)
10e - Succession Planning (PDF, 178 Kb)
10e - Succession Planning paper adopted at Full Council meeting on 27th March 2023 (Minute 243e/22/23)
11a - Financial Regulations 2024-25 (Word Document, 75 Kb)
Adopted at the Meeting on 27TH JUNE 2024 (Minute 48/24/25)
11b - Risk Management Schedule 2024-25 (PDF, 204 Kb)
11b - Risk Management Schedule 2024-25 adopted at Full Council Meeting on 20th May 2024 (Minute 21/24/25)
11c CKPC Investment Strategy ( August 2024 ) (Word Document, 44 Kb)
ADOPTED AT FULL COUNCIL 19TH August 2024 (Minute 85a./24/25)
11d CKPC Reserves Policies 28.1.2025 (Word Document, 55 Kb)
Adopted by at Full Council meeting on 28TH January 2025 (Minute 186d/24/25)
12a CKPC Grant Community Grant Scheme (Word Document, 79 Kb)
Approved by Full Council 24th February 2025 (Minute 208b/24/25)
13 - Parish Plan 2024-25 (PDF, 244 Kb)
13 - Parish Plan 2024-25 as agreed at the Full Council meeting on 27th November 2023 (Minute 170a/23/24)
14 CKPC Emergency Plan (December 2024) (Word Document, 121 Kb)
Adopted Full Council 16th December 2024 (Minute 163d 24/25)
15a - Environment Vision Document (PDF, 162 Kb)
Environment Vision Document as approved by Full Council on 25th November 2019
15b - CK Futures Climate Change Strategy (PDF, 188 Kb)
15b - CK Futures Climate Change Strategy approved at Full Council meeting on 28th February 2022 (Minute 241/21/22)
15c - Tree Strategy (PDF, 154 Kb)
15c - Tree Strategy for Charlton Kings as agreed at Full Council meeting on 22nd August 2022 (Minute 95/22/23)
16a - Events Policy (PDF, 155 Kb)
16a - Events Policy as adopted at the Full Council meeting on 25th March 2024 (Minute 252d/23/24)
16b - Parish Council events - Terms and Conditions (PDF, 153 Kb)
16b - Parish Council events - Terms and Conditions as adopted at the Full Council meeting on 25th March 2024 (Minute 252d/23/24)
16ci - Parish Council events - Application Form (Businesses) - Summer and Autumn Fayres 2024 (MS Word, 81 Kb)
16ci - Parish Council events - Application Form (Businesses) - Summer and Autumn Fayres 2024
16cii - Parish Council events - Application Form (Food and beverage) - Summer and Autumn Fayres 2024 (MS Word, 81 Kb)
16cii - Parish Council events - Application Form (Food and beverage) - Summer and Autumn Fayres 2024
16ciii - Parish Council events - Application Form (Charities and Community Groups) - Summer and Autumn Fayres 2024 (MS Word, 81 Kb)
16ciii - Parish Council events - Application Form (Charities and Community Groups) - Summer and Autumn Fayres 2024
16d - Non-Parish Council events - Terms and Conditions (PDF, 153 Kb)
16d - Non-Parish Council events - Terms and Conditions as agreed at the Full Council meeting on 25th March 2024 (Minute 252d/23/24)
16e - Non-Parish Council events - Application Form (PDF, 168 Kb)
16e - Non-Parish Council events - Application Form as agreed at the Full Council meeting on 30th October 2023.
17 - Discretionary Fund Procedures (PDF, 155 Kb)
17 - Discretionary Fund Procedures as agreed at Full Council meeting on 25th March 2024 (Minute 252a/23/24)