Policies and Procedures
This page provides links to all of our current Policies and Procedures.
1. Schedule of Publications (PDF, 276 Kb)
Information from Charlton Kings Parish Council under the Model Publication Scheme (approved at Full Council meeting on 27th January 2020)
2a - Standing Orders 2020-21 (PDF, 396 Kb)
Procedural Standing Orders, updated in response to COVID-19, adopted at Full Council meeting on 21st December 2020 (Minute 178/20/21)
2b - High Consequence Infectious Disease Policy (PDF, 224 Kb)
High Consequence Infectious Disease Policy adopted by minute 215/19/20 at Full Council meeting on 27th April 2020
2c - Virtual Meeting Policy (PDF, 188 Kb)
Virtual Meeting Policy adopted by minute 209/19/20 at Full Council meeting on 27th April 2020
2d - Scheme of Delegation (PDF, 200 Kb)
2d Scheme of Delegation as agreed at Full Council meeting on 29th March 2021 (Minute 246/20/21)
3a - Terms of Reference - Allotments Committee 2020-21 (PDF, 114 Kb)
Terms of Reference of the Allotments Committee adopted at Annual Meeting on 18th May 2020 (Minute 15/20/21)
3b - Terms of Reference - Community Development 2020-21 (PDF, 138 Kb)
Terms of Reference of the Community Development Committee adopted by Full Council Minute 15/20/21 - 18th May 2020
3c - Terms of Reference - Finance & General Purposes 2020-21 (PDF, 162 Kb)
Terms of Reference of the Finance and General Purposes Committee adopted by Full Council Minute 246/20/21 - 29th March 2021
3d - Terms of Reference - Planning Committee 2020-21 (PDF, 117 Kb)
Terms of Reference of the Planning Committee adopted by Council Minute 15/20/21 at Annual Meeting on 18th May 2020
3e - Planning Policy (PDF, 127 Kb)
Planning and Housing Policy - adopted by Council Minute 232/18/19 at Full Council meeting on 25th March 2019
4 - Complaints Procedure 2020-21 (PDF, 163 Kb)
Complaints Procedure adopted by Council Minute 22/20/21 at Annual Council meeting on 18th May 2020
5a - Data Protection Policy 2020-21 (PDF, 122 Kb)
Data Protection Policy approved at Annual Meeting on 18th May 2020 (Minute 22/20/21)
5b - Information Security Policy 2020-21 (PDF, 112 Kb)
Information Security Policy adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
5c - Managing Requests for Information 2020-21 (PDF, 106 Kb)
Policy for Managing Requests for Information adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
5d - Records Management Policy 2020-21 (PDF, 198 Kb)
Records Management Policy adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
5e - Privacy Policy - General 2020-21 (PDF, 251 Kb)
Privacy Policy issued under the General Data Protection Regulation. Adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
5f - Privacy Policy - Staff & Councillors 2020-21 (PDF, 271 Kb)
Privacy Policy for Staff, Councillors and Role Holders issued under the General Data Protection Regulation. Adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
5g - Communications Strategy 2020-21 (PDF, 246 Kb)
Communications Strategy adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
5h - Communications and Community Engagement Working Group Terms of Reference (PDF, 158 Kb)
5h - Communications and Community Engagement Working Group Terms of Reference as agreed at Full Council meeting on 29th March 2021 (Minute 246/20/21)
6 - Equalities Statement (PDF, 126 Kb)
Equalities Statement - agreed by minute 209/18/19 at Full Council Meeting on 25th February 2019
7 - Health and Safety - Hub Emergency Procedures (PDF, 201 Kb)
Emergency Procedures - CKPC Hub. Adopted at Full Council meeting on 30th September 2019 (Minute 99/19/20)
8a - Health and Safety Policy (PDF, 212 Kb)
Health and Safety Policy adopted at the Full Council meeting on 30th September 2019 (Minute 99/19/20)
8ai - Health and Safety - Portable Electrical Equipment (PDF, 552 Kb)
Policy for maintenance of portable electrical equipment. Adopted by Council Minute 139/13/14
8b - Health and Safety - Lone Working (PDF, 172 Kb)
Health and Safety Policy - procedures for lone working. adopted by at Full Council meeting on 30th September 2019 (Minute 99/19/20)
8c - Safeguarding Policy (PDF, 234 Kb)
8c - Safeguarding Policy adopted by minute 178/20/21 at the Full Council meeting on 21st December 2020
9a - Staff Recruitment Policy 2020-21 (PDF, 129 Kb)
Staff Recruitment Policy adopted by Full Council on 18th May 2020 (Minute 22/20/21)
9b - Training and Development Policy 2020-21 (PDF, 139 Kb)
Training and Development Policy adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
9c - Disciplinary Policy and Procedure 2020-21 (PDF, 138 Kb)
Disciplinary Policy and Procedure adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
9d - Grievance Policy 2020-21 (PDF, 170 Kb)
Grievance Policy adopted at Full Council Meeting on 22nd February 2021 (Minute 222/20/21)
9e - Sickness Absence Policy 2020-21 (PDF, 119 Kb)
Sickness Absence Policy adopted at Annual Meeting on 18th May 2020 (Minute 22/20/21)
10a - Casual Vacancies - information regarding co-option as a Councillor (PDF, 216 Kb)
This document provides information for those interested in applying for co-option as a Councillor
10b - Members' Code of Conduct (PDF, 241 Kb)
Members' Code of Conduct approved by Minute 232/18/19 at Full Council meeting on 25th March 2019
10c - Travel and Subsistence Policy (PDF, 162 Kb)
Travel and Subsistence Policy as adopted at the Full Council meeting on 24th August 2020 (Minute 90/20/21)
10d - Volunteers Agreement (PDF, 131 Kb)
Volunteers Agreement adopted at Full Council meeting on 25th November 2019 (Minute 143/19/20)
10e - Succession Planning (PDF, 248 Kb)
10e - Succession Planning paper adopted at Full Council meeting on 25th January 2021 (Minute 200/20/21)
11a - Financial Regulations 2020-21 (PDF, 297 Kb)
Financial Regulations adopted at Full Council meeting on 29th March 2021 (Minute 246/20/21)
11b - Risk Management Schedule 2020-21 (PDF, 218 Kb)
Risk Management Schedule adopted at Annual Meeting on 18th May 2020 (Minute 21/20/21)
11c - Investment Policy (PDF, 128 Kb)
Investment Policy as agreed at the Full Council meeting on 25th November 2019 (Minute 143/19/20)
11d - Reserves Policy (PDF, 119 Kb)
Reserves Policy as agreed at the Full Council meeting on 27th April 2020 (Minute 226/19/20)
12 - Community Grant Scheme Rules (PDF, 174 Kb)
Rules of the Community Grant Scheme - approved by Council Minute 248/20/21 at Full Council meeting on 29th March 2021
13a - Action Plan 2018-22 (PDF, 236 Kb)
Action Plan of Charlton Kings Parish Council for 2018-22 as updated at the Full Council meeting on 27th April 2020.
13b - Parish Strategy 2018-22 (PDF, 196 Kb)
Parish Strategy for 2018-22 as approved at the Full Council meeting on 26th November 2018
13bi - Executive Summary of Parish Strategy 2018-22 (PDF, 131 Kb)
13bi - Executive Summary of Parish Strategy 2018-22
13c - Parish Plan schedule of progress (PDF, 258 Kb)
Parish Plan Schedule of Progress as reviewed at the Full Council meeting on 27th April 2020
14 - Resilience Plan (PDF, 289 Kb)
Charlton Kings Resilience Plan - last updated March 2021
15a - Environment Vision Document (PDF, 162 Kb)
Environment Vision Document as approved by Full Council on 25th November 2019
15b - CK Futures Climate Change Strategy (PDF, 281 Kb)
15b - CK Futures Climate Change Strategy approved at Full Council meeting on 27th July 2020
15c - Tree Strategy (PDF, 265 Kb)
15c - Tree Strategy for Charlton Kings as agreed at Full Council meeting on 26th October 2020 (Minute 128/20/21)
16a - Events Policy 2020-21 (PDF, 204 Kb)
16a - Events Policy 2020-21 as adopted at the Full Council meeting on 30th November 2020.
16b - Parish Council events - Terms and Conditions 2020-21 (PDF, 185 Kb)
16b - Parish Council events - Terms and Conditions 2020-21 as adopted at the Full Council meeting on 30th November 2020.
16c - Parish Council events - Application Form 2020-21 (PDF, 198 Kb)
16c - Parish Council events - Application Form 2020-21 as agreed at the Full Council meeting on 30th November 2020.
16d - Non-Parish Council events - Terms and Conditions 2020-21 (PDF, 202 Kb)
16d - Non-Parish Council events - Terms and Conditions 2020-21 as agreed at the Full Council meeting on 30th November 2020.
16e - Non-Parish Council events - Application Form 2020-21 (PDF, 188 Kb)
16e - Non-Parish Council events - Application Form 2020-21 as agreed at the Full Council meeting on 30th November 2020.