Policies and Procedures

1. Schedule of Publications (PDF, 276 Kb)

Information from Charlton Kings Parish Council under the Model Publication Scheme (approved at Full Council meeting on 27th January 2020)

2a - Standing Orders 2022-23 (PDF, 508 Kb)

2a Procedural Standing Orders adopted at Annual Meeting on 23rd May 2022 (Minute 22/22/23)

2b - High Consequence Infectious Disease Policy (PDF, 224 Kb)

High Consequence Infectious Disease Policy adopted by minute 215/19/20 at Full Council meeting on 27th April 2020

2c - Virtual Meeting Policy (PDF, 188 Kb)

Virtual Meeting Policy adopted by minute 209/19/20 at Full Council meeting on 27th April 2020

2d - Scheme of Delegation 2022-23 (PDF, 197 Kb)

2d Scheme of Delegation as adopted at the Annual Meeting on 23rd May 2022 (Minute 22/22/23)

3a - Terms of Reference - Allotments Committee 2022-23 (PDF, 144 Kb)

3a Terms of Reference of the Allotments Committee adopted at Annual Meeting on 23rd May 2022 (Minute 22/22/23)

3bi - Terms of Reference - Community Assets Committee 2022-23 (PDF, 191 Kb)

3bi - Terms of Reference - Community Assets Committee as adopted at Annual Meeting on 23rd May 2022 (Minute 22/22/23)

3bii - Terms of Reference - Community Engagement and Wellbeing Committee 2022-23 (PDF, 191 Kb)

3bii - Terms of Reference - Community Engagement and Wellbeing Committee as adopted at Annual Meeting on 23rd May 2022 (Minute 22/22/23)

3c - Terms of Reference - Finance & General Purposes Committee 2022-23 (PDF, 159 Kb)

3c Terms of Reference of the Finance and General Purposes Committee adopted at the Annual Meeting on 23rd May 2022 (Minute 22/22/23)

3d - Terms of Reference - Planning Committee 2022-23 (PDF, 151 Kb)

3d Terms of Reference of the Planning Committee adopted by at Annual Meeting on 23rd May 2022 (Minute 22/22/23)

3e - Planning and Housing Policy (PDF, 152 Kb)

Planning and Housing Policy - updated version adopted by Council Minute 171/21/20 at Full Council meeting on 29th November 2021

4 - Complaints Procedure 2022-23 (PDF, 219 Kb)

4 Complaints Procedure adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

5a - Data Protection Policy 2022-23 (PDF, 135 Kb)

5a Data Protection Policy approved at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

5b - Information Security Policy 2022-23 (PDF, 142 Kb)

5b Information Security Policy adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

5c - Managing Requests for Information 2022-23 (PDF, 113 Kb)

5c Policy for Managing Requests for Information adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

5d - Records Management Policy 2022-23 (PDF, 260 Kb)

5d Records Management Policy adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

5e - Privacy Policy - General 2022-23 (PDF, 317 Kb)

5e Privacy Policy issued under the General Data Protection Regulation. Adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

5f - Privacy Policy - Staff & Councillors 2022-23 (PDF, 345 Kb)

5f Privacy Policy for Staff, Councillors and Role Holders issued under the General Data Protection Regulation. Adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

5g - Communications Strategy 2022-23 (PDF, 264 Kb)

5g Communications Strategy adopted at Full Council Meeting on 26th September 2022 (Minute 122/22/23)

5h - Communications and Community Engagement Working Group Terms of Reference (PDF, 124 Kb)

5h - Communications and Community Engagement Working Group Terms of Reference as agreed at Full Council meeting on 26th September 2022 (Minute 122/22/23)

5i - Personal Electronic Devices Policy 2021-22 (PDF, 193 Kb)

5i - Personal Electronic Devices Policy 2021-22 as agreed at Full Council meeting on 28th March 2022 (Minute 263/21/22)

6 - Equalities Statement (PDF, 154 Kb)

Equalities Statement - agreed by minute 171/21/22 at Full Council Meeting on 29th November 2021

7 - Health and Safety - Hub Emergency Procedures (PDF, 229 Kb)

Emergency Procedures - CKPC Hub adopted at Full Council meeting on 29th November 2021 (Minute 171/21/22)

8a - Health and Safety Policy (PDF, 269 Kb)

Health and Safety Policy adopted at the Full Council meeting on 29th November 2021(Minute 171/21/22)

8ai - Health and Safety - Portable Electrical Equipment (PDF, 552 Kb)

Policy for maintenance of portable electrical equipment. Adopted by Council Minute 139/13/14

8b - Health and Safety - Lone Working (PDF, 208 Kb)

Health and Safety Policy - procedures for lone working adopted at Full Council meeting on 29th November 2021 (Minute 171/21/22)

8c - Safeguarding Policy (PDF, 173 Kb)

8c - Safeguarding Policy adopted by minute 138/22/23 at the Full Council meeting on 31st October 2022

8d - Child Protection Policy (June 2022) (PDF, 171 Kb)

8d - Child Protection Policy adopted at Full Council meeting on 27th June 2022 (Minute 54/22/23)

8e - Photography and Filming Policy (PDF, 138 Kb)

8e- Photography and Filming Policy adopted by minute 138/22/23 at the Full Council meeting on 31st October 2022

9a - Staff Recruitment Policy 2022-23 (PDF, 159 Kb)

9a Staff Recruitment Policy adopted by Annual Meeting on 23rd May 2022 (Minute 29/22/23)

9b - Training and Development Policy 2022-23 (PDF, 151 Kb)

9b Training and Development Policy adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

9c - Disciplinary Policy and Procedure 2022-23 (PDF, 239 Kb)

9c Disciplinary Policy and Procedure adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

9d - Grievance Policy 2022-23 (PDF, 171 Kb)

9d Grievance Policy adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

9e - Sickness Absence Policy 2022-23 (PDF, 149 Kb)

9e Sickness Absence Policy adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

10a - Casual Vacancies - information regarding co-option as a Councillor (PDF, 365 Kb)

This document provides information for those interested in applying for co-option as a Councillor and was adopted at the Full Council meeting on 31st October 2022 (Minute 138/22/23)

10b - Members' Code of Conduct 2022-23 (PDF, 297 Kb)

10b Members' Code of Conduct adopted at Annual Meeting on 23rd May 2022 (Minute 29/22/23)

10c - Travel and Subsistence Policy (PDF, 204 Kb)

Travel and Subsistence Policy as adopted at the Full Council meeting on 26th April 2021 (Minute 273/20/21)

10d - Volunteers Agreement (PDF, 131 Kb)

Volunteers Agreement adopted at Full Council meeting on 25th November 2019 (Minute 143/19/20)

10e - Succession Planning (PDF, 248 Kb)

10e - Succession Planning paper adopted at Full Council meeting on 25th January 2021 (Minute 200/20/21)

11a - Financial Regulations 2022-23 (PDF, 264 Kb)

11a Financial Regulations adopted at Full Council Meeting on 31st October 2022 (Minute 138/22/23)

11b - Risk Management Schedule 2022-23 (PDF, 253 Kb)

11b Risk Management Schedule adopted at Full Council meeting on 27th June 2022 (Minute 54/22/23)

11c - Investment Policy (PDF, 190 Kb)

Investment Policy as adopted at the Full Council meeting on 27th June 2022 (Minute 54/22/23)

11d - Reserves Policy (PDF, 129 Kb)

Reserves Policy as agreed at the Full Council meeting on 26th April 2021 (Minute 2273/20/21)

12 - Community Grant and Support Scheme Rules (PDF, 195 Kb)

Rules of the Community Grant and Support Scheme - approved by Council Minute 266/21/22 at Full Council meeting on 28th March 2022

13a - Action Plan 2018-22 (PDF, 236 Kb)

Action Plan of Charlton Kings Parish Council for 2018-22 as updated at the Full Council meeting on 27th April 2020.

13b - Parish Strategy 2018-22 (PDF, 196 Kb)

Parish Strategy for 2018-22 as approved at the Full Council meeting on 26th November 2018

13bi - Executive Summary of Parish Strategy 2018-22 (PDF, 131 Kb)

13bi - Executive Summary of Parish Strategy 2018-22

13c - Parish Plan schedule of progress (PDF, 258 Kb)

Parish Plan Schedule of Progress as reviewed at the Full Council meeting on 27th April 2020

14 - Community Emergency Plan (PDF, 468 Kb)

Charlton Kings Community Emergency Plan - last updated at Full Council meeting 31st January 2022

15a - Environment Vision Document (PDF, 162 Kb)

Environment Vision Document as approved by Full Council on 25th November 2019

15b - CK Futures Climate Change Strategy (PDF, 188 Kb)

15b - CK Futures Climate Change Strategy approved at Full Council meeting on 28th February 2022 (Minute 241/21/22)

15c - Tree Strategy (PDF, 154 Kb)

15c - Tree Strategy for Charlton Kings as agreed at Full Council meeting on 22nd August 2022 (Minute 95/22/23)

16a - Events Policy 2020-21 (PDF, 204 Kb)

16a - Events Policy 2020-21 as adopted at the Full Council meeting on 30th November 2020.

16b - Parish Council events - Terms and Conditions 2020-21 (PDF, 185 Kb)

16b - Parish Council events - Terms and Conditions 2020-21 as adopted at the Full Council meeting on 30th November 2020.

16c - Parish Council events - Application Form 2020-21 (PDF, 198 Kb)

16c - Parish Council events - Application Form 2020-21 as agreed at the Full Council meeting on 30th November 2020.

16d - Non-Parish Council events - Terms and Conditions 2020-21 (PDF, 202 Kb)

16d - Non-Parish Council events - Terms and Conditions 2020-21 as agreed at the Full Council meeting on 30th November 2020.

16e - Non-Parish Council events - Application Form 2020-21 (PDF, 188 Kb)

16e - Non-Parish Council events - Application Form 2020-21 as agreed at the Full Council meeting on 30th November 2020.